How can I use Box?

A Box account allows you to store, share, and collaborate on files. While not an exhaustive list, here are a few examples of what you might do with Box.

Check out our great Box 100 Handout and view some more examples below!

Some content has been reused with permission from the Indiana University Knowledge Base.

Michigan has provided some excellent case studies that showcase how M+Box is used by faculty, staff and students at the University of Michigan to do their work more efficiently effectively and easily, and even to do things they never could do before.

Collaborate on a project with a group

Bring the group together by creating a collaboration folder to store the project files centrally with access via multiple devices, platforms, and applications. Use Box's commenting feature to discuss files. Comments can be directed to specific group members by typing @group member's name

Group members will always have access to the most up-to-date files in Box, and older versions can be retrieved with version control. Group members can also be assigned tasks on files to help simplify the workflow of the group.

Save photos or videos taken from your mobile device

The Box mobile application allows you to shoot and upload photos and videos directly to a designated folder. Once you've uploaded a file, use the app to share it with collaborators and add comments for discussion.

Save class notes taken on a tablet

Use Box in conjunction with note-taking apps, such as Notability or iAnnotate, and save notes directly to Box. Notes can then be accessed and reviewed later from any device with Box access.

Send someone a file that is too large to email

Send a Box link to the file with downloading permissions enabled. Files up to 15 GB can be stored in Box. As a best practice, when uploading to Box a file, set of files, or folders that exceed 1 GB, use the "Upload Folder" feature to streamline the upload.

Distribute files to a group

To distribute files to a group, you can add them as collaborators to a folder or give them a link to access the folder and download files. For example, to share files that you want the group to view but not download or share, add the the group as Previewer collaborators or send them a preview-only link. If you want the group to just be able to download a file, you can send them a download-only link. There are multiple permission levels to meet a variety of specific needs.

Gather feedback on a project

Send a collaboration invite link to colleagues that allows them to invite themselves into a folder if they wish to give feedback. Collaborators can then comment on files and share their thoughts.

Collaborate with users outside of UNL

With the proper collaborator permissions, you can invite users anywhere in the world as collaborators on a file; you can also send them links to the file or folder. They can be Box users at other institutions or create their own free accounts at